Cashier

Something different
The patent and trade mark attorney sector is unusual.
 

In some ways, the firms are like law firms. They provide legal advice and services to their clients. They’re also usually partnerships with practice groups of trainees, associates and partners working alongside expert colleagues in business support teams. And the best firms have a sharp focus on client relationships, top quality work and hiring and looking after the very best people.

 
But they’re also different. They are focussed solely on patents and trademarks, and so their clients are drawn from the world’s most innovative technology companies and brand owners. Being specialists, the top firms in this sector are much smaller than the leading law firms; but they’re nevertheless highly profitable. And the attorneys who work in them aren’t solicitors. Instead, many are scientists or engineers.
 
Kilburn & Strode stands out even in this unusual sector.
 
We know that our reputation as a firm is based entirely on the quality of the individuals who work here. That’s why we’ve always been uncompromising in seeking out people who are not only at the top of their game, but who also share our enthusiasm and outlook.
 
The Team
The Finance department of 16 consists of two teams; Operations and Reporting and provides excellent support to our fee earners and business services teams. This role will work very closely with the Reporting team. We are a busy team, but that makes it fun and challenging. It’s a place where no two days are ever the same!
 
The Role

You will be required to execute the below responsibilities as part of the Cashier role within the Finance team as well as support the Cash Management function within the Finance Operations team, liaising with Credit Control, Billing, Accounts Payable and receiving functional guidance from the Finance Manager in the Reporting arm of the K&S Finance team.

Cash Receipts

• Accurately record client receipts in accounting system for all offices

• Ensure supporting digital paperwork (remittances etc) is accurately archived

• Work with Credit control team to respond promptly to client payment queries

• Investigate and accurately record non-client receipts

• Liaise with Renewals, Fee Earners and Billing team regarding advance payments received

• Monitor and reconcile unallocated/duplicated client receipts

• Apply credit notes to Sales ledger invoices

• Ensure Write off approval process is followed

• Ensure all errored batch entries for Sales are resolved in a timely manner

Banking

• Ensure prompt banking of monies received from client into firm’s bank account.

• Ensure Daily Cash Summary is populated & communicated on a daily basis to Finance Management

Expenses

• Administer expense policy

• Review all expenses submitted and liaise with submitters for compliance to policy

• Submit approved expenses for reimbursement

• Ensure corporate credit card holders submit in a timely manner receipts of corporate spend

• Ensure credit card creditor account is reconciled monthly

Month End

• Ensure all bank accounts are reconciled for month end procedure

• Execute Month End closure, report preparation and system administration for financial period rollover is executed in a timely and accurate manner.

Our ideal candidate

• Ideally at least 1-2 years prior experience working in a Cashier position within a busy Finance team

• Brilliant organisation and prioritisation skills - we juggle tasks everyday but have some strict deadlines.

• Excellent accuracy and attention to detail with all financial transactions.

• Adaptability and willingness to learn new processes to support the team

• Determination to dig deep into detail to resolve problems.

• High levels of adding value to a high performing team.

• Stand out client care skills – our clients are anyone who receives a service from the Finance team. Partners, Fee Earners, Secretarial and other Business Support all receive the same high level of support and care as our external clients.

We aren’t committed to diversity because it’s “good for business” or because it’s the “right thing to do.” We’re committed because it makes our firm a superb place to work. Whatever your background, you’re welcome here because we love the creativity that difference brings.
 
All candidates will be treated on their merits regardless of race, ethnicity, gender, sexual orientation, age, religion, marital or parental status, disability, or socio-economic background.

If you’re interested in this role, please apply now or send an up to date copy of your CV and covering letter to hiring@kilburnstrode.com.